A leading Real Estate Developer and Property Management Company in Bahrain is looking for a skilled Administrative Assistant to join its Construction Division. This is an excellent opportunity for organized, motivated, and detail-oriented individuals who want to contribute to the smooth functioning of construction operations and grow their career in a professional environment.
We are hiring both experienced candidates and freshers who are eager to learn and perform administrative tasks efficiently.
Responsibilities
As an Administrative Assistant in the Construction Division, your main responsibilities will include:
- Administrative Support: Provide day-to-day clerical and administrative assistance to managers, engineers, and department staff.
- Scheduling & Calendar Management: Maintain the Managing Director’s and engineers’ agendas, plan appointments, and coordinate board meetings.
- Meeting Support: Attend meetings, take accurate minutes, and follow up on action items.
- Communication Management: Receive and screen phone calls, redirect inquiries appropriately, and handle all incoming and outgoing correspondence, including emails, letters, and packages.
- Document Management: Organize, maintain, and secure both electronic and paper records for easy access and retrieval.
- Financial Assistance: Prepare invoices, assist in bookkeeping, and support basic financial reporting.
- Construction Oversight: Monitor contractor drawings, ensure quality control compliance for all construction projects, and maintain records of installation.
- Project Monitoring: Evaluate contractor payment applications, recommend changes if necessary, and supervise efficient execution of instructions.
- Problem Solving: Research issues, solve problems independently, and maintain smooth office operations.
This role is vital in ensuring that all construction projects run efficiently, documentation is accurate, and communications are well-coordinated.
Qualifications
We are looking for candidates who meet the following qualifications:
- Education & Experience: 2–3 years of administrative experience in a construction or real estate company is preferred. Fresh graduates with a strong willingness to learn are welcome.
- Technical Skills: Proficient in MS Office Suite, including Word, Excel, PowerPoint, and Outlook. Basic accounting knowledge is a plus.
- Organizational Skills: Strong ability to organize documents, prioritize tasks, and meet deadlines.
- Communication Skills: Excellent phone and email etiquette, with the ability to interact professionally with colleagues, clients, and contractors.
- Problem-Solving Ability: Ability to work independently, research solutions, and manage tasks efficiently.
- Customer Service: Provide high-quality support to both internal teams and external clients.
Candidates who are proactive, detail-oriented, and team players will excel in this role.
Benefits
Our company values its employees and offers a supportive working environment with benefits that include:
- Competitive salary and performance incentives.
- Opportunities for career growth and skill development in construction administration.
- Professional training and guidance to enhance administrative and project management skills.
- Friendly and collaborative work environment with experienced mentors.
- Exposure to large-scale construction projects and real estate operations.
- End-of-service benefits in accordance with Bahrain labor laws.
Average Salary
- Administrative Assistant in Construction Division: BHD 250 – 400 per month (depending on experience and qualifications).
This salary may vary based on experience, skills, and additional responsibilities.
Applying Guide
To apply for this position:
- Prepare an updated resume highlighting your administrative experience, technical skills, and any construction-related experience.
- Send your resume to recruit@unionbahrain.com with the subject line: “Application – Administrative Assistant.”
- Shortlisted candidates will be contacted for an interview and possible trial or assessment.
- Selected candidates are expected to start promptly.
Tip: Candidates with construction-related administrative experience will be prioritized.
Why Join Us
This role offers the chance to work in a dynamic and growing construction company where your skills and contributions are valued. You will gain hands-on experience, improve your professional skills, and be part of a team that encourages growth and excellence in every project.
FAQs
Q1: Can fresh graduates apply for this role?
A1: Yes, fresh graduates with strong organizational and communication skills are welcome. Experienced candidates may be prioritized.
Q2: What are the working hours?
A2: Standard office hours apply, with flexibility during project deadlines or important meetings.
Q3: Is prior construction knowledge required?
A3: Basic understanding of construction processes is helpful, but training will be provided for fresh candidates.
Q4: What software skills are necessary?
A4: Proficiency in MS Office Suite is required. Knowledge of accounting software is a plus.
Q5: What is the expected start date?
A5: Selected candidates are expected to join as soon as possible.
Q6: Are there opportunities for promotion?
A6: Yes, proactive and skilled employees have opportunities for career advancement within the company.
Hassan is a seasoned HR and recruitment professional dedicated to bridging the gap between employers and job seekers. With a strong foundation in talent acquisition, candidate sourcing, and workforce strategy, he brings practical industry knowledge to every piece of content he publishes.
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